Residence Life Handbook

2017-2018 Residence Life Handbook

The William Paterson University of New Jersey Mission, Vision and Core Values 

Our Mission

William Paterson University of New Jersey is a public institution that offers an outstanding and affordable education to a diverse traditional and nontraditional student body through baccalaureate, graduate and continuing education programs. The University's distinguished teachers, scholars and professionals actively challenge students to high levels of intellectual and professional accomplishment and personal growth in preparation for careers, advanced studies and productive citizenship. Faculty and staff use innovative approaches to research, learning and student support to expand students’ awareness of what they can accomplish. The University’s graduates embody a profound sense of responsibility to their communities, commitment to a sustainable environment, and active involvement in a multicultural world.

VISION: THE UNIVERSITY IN 2022

William Paterson University will be widely recognized as the model of outstanding and affordable public higher education characterized by rigorous academic preparation and a wide array of experiential, co-curricular and extra-curricular opportunities. The University will be distinctive for nationally recognized programs that prepare its students for the careers of today and tomorrow, and known for its support of the personal growth and academic success of a highly diverse student body. It will be an institution of first choice for students committed to transforming their lives and making a difference.

CORE VALUES

At the core of everything the University does, the following five values define its ethos and fundamental beliefs:

Academic Excellence
As individuals and as an institution, we seek to model and to impart to our students the highest standards of knowledge, inquiry, preparation, academic freedom and integrity, as well as an expanded sense of what an individual can accomplish..

Creating Knowledge
We strive to expand the boundaries of knowledge and creative expression in and outside of our classrooms. We help students think imaginatively and critically and encourage innovative solutions to social issues, the challenges of ecological sustainability and economic growth and ethical dilemmas confronting our communities, regions, nation and world.

Student Success
Students are our reason for being. We judge our effectiveness, progress and success in terms of how well we provide a platform for their personal, intellectual and professional development, enabling them to transform their lives and become civically engaged.

Diversity
We value and promote the expression of all aspects of diversity. We maintain a campus culture that welcomes diversity of personal circumstances and experiences and prepares students to become effective citizens in an increasingly diverse, interdependent and pluralistic society.   

Citizenship
We challenge our students, faculty, staff and alumni to recognize their responsibility to improve the world around them, starting locally and expanding globally.  We offer critical expertise to New Jersey and our region, while our scholarship and public engagement address pressing community needs in the region and beyond in keeping with our public mission.

Approved by the William Paterson University Board of Trustees March 19, 2012.

Residential Community Values Statement

In the WP residential community, we:

  • CARE for one another
  • Treat others with RESPECT
  • Actively PARTICIPATE and ENGAGE to create a positive residential experience
  • Are OPEN to and ACCEPTING of perspectives that are different than our own
  • Take RESPONSIBILITY for our actions
  • Understand the importance of SAFETY
  • LEARN new things
  • Have FUN

Residential Community Civility Statement

William Paterson University is a community composed of students, faculty, and staff of different genders, religious affiliations, ethnic and socioeconomic backgrounds, sexual orientation, and levels of differing abilities. We all must do our part to encourage positive interaction and relationships among members of our residential community. There is a great deal to be learned and shared by each of us. We encourage you to become involved in campus life and to have an open exchange of ideas, beliefs, and values with other students, faculty, and staff. The University states in its mission statement that:

“We help to prepare our students to actively participate in effecting change in their own lives, their communities, and to function competently in a multi-cultural global society.”

The Office of Residence Life fully supports the University’s goal to help create, maintain, and foster an environment where all people can come together to live, learn, and enjoy life within a supportive and positive campus environment. 

The Office of Residence Life asks the following of our resident students:

Promote a positive residential community
To respect those who live in our community and their freedom to express their views. To discourage intolerance, hatred, and injustice, and promote constructive resolution of conflict in our residential community. To address and report all behaviors and actions that subtract from our positive residential community. To take responsibility for personal behavior as this behavior not only affects oneself but the community as a whole. To acknowledge the holistic learning opportunities offered by Residence Life and the University. To respect the physical buildings and areas that are all residents’ home away from home. 

Be open to growth and development
Respect your own mental and physical health, and to be supportive of fellow community members in their journey of development. 

Contribute to the community’s overall success
Do your personal best to be a positive contributor and active member in our residential community and our University. 

The Office of Residence Life Mission Statement and Philosophy

The Office of Residence Life supports the mission of William Paterson University and the Division of Student Development by providing an atmosphere that enhances the academic success and personal growth of our students.

We provide opportunities for students to develop through participation in programs, and assuming responsibility for themselves and their living environment.  We work to foster a community that values diversity and promotes mutual respect.

It is our intention to provide co-curricular experiences that are essential to the development of our current and future students.

Our Philosophy

To ensure that the mission of the Office of Residence Life is achieved, our philosophy is:

  • To provide students with information to help them become successful problem solvers and make responsible decisions.  Information is provided through various forms of communication, including web-based and other social media outlets.
  • To offer programs that challenge students to identify important problems, questions, and issues related to the areas of development, such as citizenship, diversity, health and wellness, and personal discovery. 
  • To encourage students to explore their personal values, beliefs, and ethics to help increase their self-awareness and identity development.
  • To afford opportunities for students to develop leadership skills through which they learn to work collaboratively and develop meaningful relationships.  
  • To actively prepare our students to participate in effecting change in their own lives and their communities and to function competently in a multi-cultural global society.
  • To provide programs and learning experiences through extracurricular and co-curricular activities to help students become well rounded, engaged, successful students.

Our Residence Halls

The residential campus at William Paterson is made up of different areas: Century Hall, High Mountain East, High Mountain West, Hillside Hall, the Apartments (Heritage and Pioneer Halls), Matelson Hall, Overlook North, Overlook South and White Hall.  All residence halls are non-smoking communities. All resident students, with the exception of those residing in the apartments complex, are required to have a meal plan.

  • Century Hall accommodates 287 students in mainly double rooms, but there are also limited single and triple occupancy rooms. All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms.  Century Hall houses upper-class students, there are currently no age restrictions.  
  • High Mountain East accommodates 180 students in double rooms only, arranged “suite style” with a bathroom connecting the two separate rooms. High Mountain East houses first-year students and features the first year honors community. 
  • High Mountain West accommodates 184 students in double rooms only, arranged “suite-style” with a bathroom connecting the two separate rooms. High Mountain West houses upper-class students; there are currently no age restrictions. 
  • Hillside Hall accommodates 260 students in mainly double rooms, but there are also limited single and triple occupancy rooms.  All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms.  Hillside Hall houses upper-class students; there are currently no age restrictions.
  • The Apartments (Heritage and Pioneer Halls) houses upper-class students who are 21 or older, graduate students, or students who are 20 years of age but have completed at least 58 credits. Each furnished apartment accommodates four students, sharing two bedrooms, a living room/kitchen and bath. There are no single occupancy rooms in the apartments.
  • Matelson Hall accommodates approximately 140 first-year students in mainly double rooms, but there are also limited single occupancy rooms. All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms. 
  • Overlook North accommodates approximately 450 upper-class students in mainly double rooms, but there are also limited single occupancy rooms. All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms. 
  • Overlook South accommodates approximately 440 first-year students in mainly double rooms, but there are also limited single occupancy rooms. All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms. 
  • White Hall accommodates approximately 68 students housing graduate and upper-class students.  Rooms are all suite-style featuring both single double occupancy.

Substance-Free Housing

One of our residence halls, Century Hall, features a substance-free housing area.  All students who choose to live on this area must sign a written agreement committing themselves to living a healthy, substance-free lifestyle.  Being part of the substance-free floor provides students with an opportunity to live in a community that promotes and supports a healthy living environment.  For more information, visit the Central Residence Life Office in the lower level of White Hall.

Gender-Inclusive Housing

William Paterson University seeks to provide a living environment welcoming to all gender identities, one not limited by the traditional gender binary. Gender-inclusive housing is available to students with sophomore status and above and allows for same-gender, opposite-gender, or other-gender identities to live together regardless of gender. This provides a living/learning environment where residents can learn about and explore gender identity and expression in a comfortable and supportive environment.

Gender-inclusive housing participants must commit to maintaining an inclusive and welcoming living environment free of discrimination. Each resident accepted to live in gender-inclusive housing must agree to the Gender-Inclusive Housing Agreement and will have responsibility to develop and uphold standards for the community in congruence with valuing all persons and seeking to learn from their diverse experiences and perspectives. For more information, visit the Central Residence Life Office in the lower level of White Hall.

Residence Hall Offices

Each residential area has an office that serves as the ”communication center” for that area. The staff in the hall office is responsible for coordinating all activities within the residential area, from planning activities to distributing keys and accommodating room change requests. If anything occurs in the residence halls that should be reported, students should go to their hall office and speak with the resident director.

The Apartments Hall office is located on the first floor of Pioneer Hall. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week. 

The Century Hall office is located on the first floor of the building. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week.

The High Mountain East/High Mountain West Hall office is located on the ground floor of High Mountain West. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week.

The Hillside Hall office is located on the first floor off the Hillside lobby area. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week. 

The Overlook North/South office is located in Overlook North D-29. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week.

The White Hall/Matelson Hall office is located on the first floor of White Hall. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m. seven days a week. 

Residence Life Professional Staff

The Central Residence Life office is located on the lower level of White Hall and is open 8:30 a.m. – 4:30 p.m., Monday through Friday.  Located within the Central Office are the following staff members:

The director of residence life is responsible for the overall management of residence hall activities and administrative processes.

The associate director of residence life for staff, training and development supervises the recruitment, selection, training, and evaluation of the professional resident director staff, resident assistants and desk assistants.  In addition, the associate director oversees the scheduling and supervision of the professional security guards.  The associate director is also responsible for the overseeing of summer conference programs. The associate director serves on various student life committees.

The associate director of residence life for operations serves as the chief operations staff member for the department.  Some specific responsibilities include long-term facilities upgrades and planning, network and data base management for all of Residence Life, hall and room assignments, room selection, student record keeping and demographic reports, and the posting of bills for room and board.  This person also oversees summer school assignments.

The assistant director of residence life for facilities management is responsible for assisting with the administrative facets of the department, including room condition reports; inventory of furniture; hall openings and closings; daily communication with custodial/repair staff; and other related duties. In addition, the assistant director is the liaison to facilities management offices at the University.  

The assistant director of residence life for student success and engagement oversees all residential academic support programs and services.  All residence life community development, programming and civic engagement responsibilities are managed by this position. The assistant director may also serve on various student life committees, and acts as the residential liaison to the Academic Support and Enrichment Offices at the University.  

The resident directors are responsible for the overall management of the hall and all activities within their respective halls including supervision of the resident assistant staff, programming, and discipline. They are full-time professional staff members who live on campus in order to respond to the needs of the students in emergencies. Resident directors have extensive training in student services and are a resource for students and the resident assistant staff.

Resident Assistants

The resident assistant (RA) staff is a group of trained student leaders responsible for the activities of their floor or wing. They plan activities and programs, advise students, assist in resolving conflicts, and work to foster a community atmosphere on the floor that is conducive to academic success and social interaction.

The RA is the student’s first contact for any questions or concerns. RAs are on duty on a rotating basis and are available between 4:30 p.m. and 8:30 a.m. for emergency -situations.  You are encouraged to reach out to your RA or any member of the Residence Life Professional staff to report any concern that you may have.  The residence life staff is trained to assist students with a wide variety of issues and concerns.

Desk Assistants

The desk assistant (DA) staff is a group of trained student leaders who are responsible for enforcing the security desk operations and guest and visitation policies as part of a collaborative effort to provide a safe community within the residence halls. They work at the security desk area at each residence hall's entrance.                          

The DA staff requires students’ and their guests/visitors’ knowledge of and -cooperation with the aforementioned policies in order to be successful in providing a safe residential community.

Peers and Leaders (PALs)

A PAL is an upper-class student leadership role directly serving the first year community living on campus. Their purpose is to support the first year connection to William Paterson University by providing support in all aspects of development including academics, transition, and social engagement.  While the PALs will primarily focus on supporting the academic goals of the learning communities to which they are assigned, they will also collaborate with residence life staff to promote a positive community and healthy living environment all for first year resident students.

General Information

Students are responsible for familiarizing themselves with, and abiding by, residence life and University policies. Residence life policies are discussed in this handbook; University policies are discussed in the Student Handbook, which is available online at http://www.wpunj.edu/student-conduct/student-handbook/

University Email Policy

Email is considered the official form of communication by William Paterson unless otherwise prohibited by law. The University reserves the right to send official communications to students by email with the full expectation that students will receive email, read these emails, and respond accordingly in a timely fashion,

Students are expected to check their WPU email on a frequent and consistent basis in order to stay current with University related communications. They must ensure that there is sufficient space in their email accounts to allow for email to be delivered.  Students have the responsibility for recognizing that certain communications may be time-critical. Emails being returned due to “mailbox full” or “error forwarding” messages are not acceptable excuses for missing official University communications via email.

Students who choose to have their email forwarded to a private (unofficial) email address outside the University network address do so at their own risk.  The University is not responsible for any difficulties that may occur in the proper or timely transmission or access of email forwarded to any unofficial email address, and any such problems will not absolve students of their responsibility to know and comply with the content of official communications sent to students’ official William Paterson University email addresses.

Housing Operations

Room Assignments

Students are assigned a space in either a room or apartment. With the exception of small number of assigned triples and singles, the majority of the rooms in all of residence halls are designed for double occupancy. Each apartment is a two-bedroom apartment that houses four residents.

Students may not allow residents or nonresidents to occupy a room/space to which they are not assigned. In addition, switching room assignments without administrative approval or subletting in the residence facilities is strictly prohibited.  Each room is furnished by the institution and furnishings may not be disassembled or removed from the room by the resident.

Room Selection

The Department of Residence Life establishes room selection and assignment procedures for the fall semester early in the preceding spring semester. All current residents are informed of this procedure to allow them sufficient time to prepare for room selection for the following academic year. Resubmission of the Residence Life Housing Contract and non-refundable housing deposit is required to participate in the room selection process. Students are responsible for adhering to all established room selection timelines and procedures. 

Roommates

Students may request friends as roommates on their housing contract; if requests are mutual and submitted by the required date established by Residence Life, they may be honored.  Late submissions for housing may have requests placed on hold.  Many students do not request their roommates prior to the beginning of the academic year, and adjustments may need to be made during the semester with the assistance of the Residence Life Staff.

The keys to having a successful roommate relationship are cooperation, communication, compromise and mutual respect.  At the beginning of each academic year, or when a room change occurs, each room is required to complete a living in community agreement. This process assists individuals by providing the opportunity to communicate expectations, concerns, and needs for a comfortable living environment. Through the assistance of the RA, residents are encouraged to discuss their needs and feelings as related to their room/suite/apartment living arrangement.  The living in community documents will be used by the residence life staff should a conflict arise at a later date.

Room Changes

Students are encouraged to work out roommate conflicts among themselves or with the help of their resident assistant and/or resident director. The living in community documents are the tools used to facilitate the mediation process. The Department of Residence Life works with the students to develop a relationship based on cooperation, communication, compromise and respect. Should the process not benefit the roommate pairing, then the resident director will intervene to assist and possibly arrange for a room change, if spaces are open. Room changes are not made on the basis of race, ethnicity, religion, or sexual orientation.

A student’s room assignment is for a specific room space. Room assignments may not be changed without discussion with, and approval of, a residence life professional staff member. Room changes are not made into fully open rooms or suites, in accordance with the Residence Life Room Consolidation procedures.

Room Consolidation

The Department of Residence Life reserves the right to assign a student occupant, assign roommates, consolidate vacancies, and change occupants as -necessary during the period of  occupancy. The Department of Residence Life will notify any/all students in a timely manner whom this may effect.

Room Inspections

The overall condition of student rooms is monitored throughout the year.  Building upgrades are strategic and cyclical for replacement and repairs.  Each room is inspected by Residence Life staff prior to the start of the fall semester, and repairs are requested and noted as needed. 

All residents have the opportunity to review the condition of the room as they take occupancy, and submit in writing on the student assessment form any concerns. The form is due to the hall office within three days of moving into a residence room. The pre-inspection by the residence life staff and the student’s written review are maintained by the hall office.

After a student formally checks out of the room, the staff will complete an inspection of the room and compare the condition of the room upon vacating the space to the condition of the room at the beginning of occupancy. This comparison will indicate any differences that may be billed to the student or if the damage is accepted as normal wear.  Students should make every effort to return the room to the condition which they found it at check-in to avoid damage billing.

Residents are responsible for the cleaning and upkeep of their room and/or apartment, especially their bathroom and kitchen areas, during the academic year. Many residents find it helpful to rotate this responsibility with the students living in the suite/apartment in order to evenly distribute this responsibility.

Health and Safety Inspections

Periodically during each semester, Residence Life staff members make announced room/apartment checks to verify room/bathroom conditions and cleanliness.  If a room is found to be in an unacceptable condition, the students residing in the room/apartment will be notified so that they may make the needed changes. Should a room be in an extreme condition of uncleanliness or if damages are found, a damage assessment fee may be imposed or other accountability measures may be taken.  If an individual does not takes responsibility for the condition of the room, disciplinary action will be extended to all residents of that room.

Rooms are also checked prior to each break period for safety purposes. During room inspections, prohibited items will be documented and confiscated. Confiscated items will be returned at the beginning of break periods or when the student checks out of the residence hall.

Checkout Process

Students leaving one room assignment for another, or moving out of the residence halls, must check out properly by cleaning their area and completing all necessary paperwork, and returning any keys issued.

At the end of each semester, a structured checkout procedure is established through the hall offices, which includes returning all keys issued and signing out officially on the checkout document. Students receive an official checkout notice with specific instructions prior to the end of the semester.  Any student who does not follow through with the established checkout procedures is subject to a $50 improper or late checkout fine. Upon checkout time, any items left behind are discarded.

Express Checkout

All residents participate in Express Checkout, which is convenient for residents. Please follow the instructions below to ensure that your checkout is done correctly. If you have any further questions, please see a Residence Life staff member.

  1. Pick up an Express Checkout form located at your building’s front desk or in your area office.
  2. Complete all the information on the front of the form. Do not leave any section blank or you could be charged an improper checkout fee.
  3. Remove the top copy from the form, this will be your receipt, so make sure you hold onto it.
  4. Place all keys (mailbox/room/apt) in the pocket on the form and seal it. Please do not place ID cards in the envelope.
  5. Drop your Express Checkout form in the box located near your building’s hall office or front desk.
  6. Final inspection and assessment of damage beyond usual “wear and tear” will be performed by Residence Life after all buildings close for the semester.

Damages

Damages that are clearly beyond normal wear and tear are billed to the individual(s) responsible. Also, extraordinary cleaning charges due to the abuse of the facilities or excess trash left in a room are charged to the residents.

Public area damages or property losses that are preventable (broken windows and light fixtures, graffiti, stolen furniture, etc.) and are not assignable to individuals are billed in equal amounts to the group having responsibility for that public area.  It is a community responsibility of all residents to notify the hall administrator or RA of individuals who damage -community areas or property.

Damage fees for individual and -public area damage are assessed against the student’s $70 room damage deposit upon checkout. The student is notified, generally within a few weeks of the end of the semester, of the amount assessed.  If damages assessed are greater than $70, a charge will be applied to the student account. If damages assessed are less than $70, a credit will be applied to the student account. Please note that if there is any unpaid balance on the student account, the credit will be applied to the balance.

Meal Plans

Students living in the Century Hall, High Mountain East and West, Hillside Hall, Matelson Hall, Overlook North, Overlook South and White Hall are required to be on a meal plan. Further information regarding the meal plan can be obtained through Hospitality Services located on the first floor of the Student Center, 973.720.2671.

Summer Session Housing

Housing is available during Summer Session for those students registered for classes at William Paterson University.  A housing contract for summer housing can be completed online via the Residence Life website.  Resident students are not required to submit a housing deposit with their summer housing contract.

Living on Campus

What To Bring

All the residential areas are fully –furnished, but many items need to be brought by each student, below are some suggested items.

Bed Linens (sheets are twin XL)

Pillows

Towels

Personal Hygiene Products

Trash Can

Area Rug

Toilet Paper

Dishes and Silverware

Cleaning Products

Surge protected power strip

Lamp

Flashlight

Umbrella

TV (compatible with Philo/streaming)

Fan

Mirror


What Not To Bring

Due to general and fire safety standards, there are many items that are not permitted in the halls.  The list below is not complete, please read the Residence Life Handbook in its entirety to become familiar with other prohibited items.

Pets*

Candles

Halogen Lamps/Neon Signs

Live Trees

Hookahs

Oil Lamps/Incense

Hover Boards

Extension Cords

String Lights (all types)

Weapons

Electric Heaters/Blankets

Cooking Appliances**

*Service and ESA can be accommodated with documentation, please contact the Office of Disability Services

**Small Cooking appliances are permitted in the kitchen areas of Pioneer and Heritage halls.  Keurig coffee makers and Nutri-bullets (and other similar makes/models/brands) are permitted in all residence halls. 

Room Decorations

Residents are encouraged to create a comfortable living environment within their rooms by bringing items for decorative purposes.  Fire safety standards prohibit students from hanging tapestries, flags or other large cloth items from the ceilings, windows or walls.  Due to the possibility of damage to walls, ceilings, doors, furniture, or windows, the following are prohibited: Nails, wallpaper, paneling, glue, decals, adhesive materials, painting rooms, painting murals on walls, writing on walls, hanging items from windows or ceilings.  Students are encouraged to use 3M putty to hang/post materials in their residence hall rooms. 

Appliances and Furniture

The University provides all necessary furnishings for the residence halls.  Due to fire safety standards, students are prohibited from bringing outside furnishings into the facilities.  Any additional furniture items are subject to removal.  The construction of lofts, bed-lifting mechanisms, room dividers, or bars and any alterations to residence rooms are prohibited.  Beds on cinder-blocks or milk crates are unsafe and are, therefore, prohibited.  Students are permitted to use manufactured bed risers to increase the under-bed storage space. The product's maximum height is eight inches. (*please note that bed risers cannot contain electrical outlets/plugs)

A clear egress from the room door to the windows in the room is required to meet fire safety regulations. Closets must remain in an upright position, and cannot be positioned near sprinkler heads. Closet doors are not to be removed.  All furniture should be used for its intended purposes only, and it may not block the doorway to the room or the room's sprinkler head.

For academic purposes, students are allowed to bring the following items such as a bookcase (one per resident), approximately 36” x 36, an organizational unit (entertainment center), 4’ x 6’ or a two drawer file cabinet.

In the Apartments, a stove and refrigerator are supplied.  In all other residence halls, students are permitted to bring a refrigerator (limited to 4 cubic feet) and microwaves (limited to 1,000 watts).  Cooking appliances are prohibited for all students residing in the Century Hall, High Mountain East and West Hillside Hall, Matelson Hall, Overlook North, Overlook South or White Hall. 

Residence Hall Break Period Closings

The residence halls close during the Thanksgiving, winter, and spring semester breaks. Students must vacate all residence halls during these periods.  Students will be emailed for break closing information regarding the exact date and time the buildings are closed and locked. Before leaving for break, students should dispose of any perishable garbage, turn off all lights, lock windows, unplug all appliances, close curtains, and lock their doors.  Residence Life staff will enter rooms to check for compliance with closing instructions.  The Department of Residence Life is not responsible for any items that are left in the halls during break -periods. Students are encouraged to take home all valuables during these break periods.

Student Insurance Statement

Students are strongly encouraged to check with their parents’ homeowner’s policy to see if their belongings are -covered for fire and water damage, theft, etc., while they are living in the residence halls. If not, there is a student’s renter’s insurance that provides some form of coverage for the student’s -property, should the need arise. The University assumes no responsibility or liability in the event of water, smoke, or fire damage to or theft of an individual’s personal belongings. William Paterson University is an agency of the State of New Jersey and as such, is covered by the New Jersey Tort Claims Act.  The State of New Jersey does not carry public liability insurance, but the liability of the State and the obligation of the State to be responsible for tort claims against its employees and property are covered under the terms and provisions of the New Jersey Tort Claim Act.  William Paterson University is represented by the State in legal matters.  Resident students making a tort claim should contact the Office of Residence Life or the Office of Business Services.  In addition, the University, in no way, endorses the insurance company that has provided information for student insurance. Questions can be directed to -Residence Life at 973.720.2714.

Residence Hall Services

Laundry/Vending Machines

In the Apartments, laundry rooms are located on floors 2-6. Vending machines in the Apartments are located on the first floor in the lounges.

In Century Hall, the vending machines and laundry machines are located on the ground floor.

In Hillside Hall, the laundry room is located on the first floor across from the hall office. Vending machines are located on the first floor across from the security desk.

In High Mountain East, laundry machines are located on the first floor. Vending machines are located in the lobby behind the security desk. 

In High Mountain West, the vending and laundry machines are located on the ground floor.

In Matelson Hall, the laundry machines are located on the first and third floors of the building, and the vending machines are located on the first floor.

In Overlook North, the laundry room is located on B-floor and vending machines can be found on the D-floor lobby.

In Overlook South, the laundry room and vending machines are located on the D-floor.  

In White Hall, the vending area is located in the main lounge and laundry rooms are located on the second and fourth floors.

Laundry machines are provided in each residence hall, although locations vary by building.  Washers and dryers are free of charge.  Laundry services and The Department of Residence Life is not responsible for any items that are missing from the laundry areas.  Students are encouraged to remain with their belongings.

Mail

All correspondence to resident students should be addressed as follows:

 Apartments

 Student Name

 William Paterson University

 300 Pompton Road

 P.O. Box 888

 Wayne, NJ 07474-0888

 

Century Hall

 Student Name

 William Paterson University

 300 Pompton Road

 P.O. Box 923

 Wayne, NJ 07474-0923

 

High Mountain East and West

 Student Name

 William Paterson University

 300 Pompton Road

 P.O. Box 939

 Wayne, NJ 07474-0939

 

Hillside Hall

 Student Name

 William Paterson University

 300 Pompton Road

 P.O. Box 921

 Wayne, NJ 07474-0921

 

 Matelson Hall

 Student Name

 William Paterson University

 300 Pompton Road

 P.O. Box 922

 Wayne, NJ 07474-0922

Overlook North

 Student Name

 William Paterson University

 300 Pompton Road

 P.O. Box 944

 Wayne, NJ 07474-0944

Overlook South

 Student Name

 William Paterson University

 300 Pompton Road

 P.O. Box 944

 Wayne, NJ 07474-0944

 

White Hall

 Student Name

 William Paterson University

 300 Pompton Road

 P.O. Box 940

 Wayne, NJ 07474-0940


Mail is delivered to the William Paterson mailroom and then forwarded to each residence hall, except on weekends. Please allow an extra day or two for delivery. Proper addresses avoid delays and loss of mail. Cash and other valuables should never be sent through the mail. Students should check their email on a daily basis, as they will be notified when a package arrives for them.  Mail items/packages that can fit into student mailboxes will be placed directly in the mailbox.

Important information from professors, Residence Life, or other departments, such as the Registrar and Bursar, may be placed in student mailboxes, so students are encouraged to check their mailboxes frequently.  All students are held accountable for any information placed in their mailboxes.

Disposing of Garbage

Please be sure not to dispose of flammable items in any disposal or garbage receptacle. Residents who do not dispose of their garbage properly face disciplinary action.

Overlook Complex  Garbage should be contained in trash bags and placed in the garbage disposal chute located in the common area between the low and high wings.

Apartments  It is the responsibility of each resident to dispose of his/her garbage at regular intervals. Garbage is to be placed in the dumpster located between Pioneer and Heritage Halls.  Excessive trash left in hallways, lounges or stairwells is billed to students residing in those areas.

Hillside Hall, Century Hall, and High Mountain East and West  Garbage should be placed in trash bags and deposited in the trash rooms.

White Hall/Matelson Hall  It is the responsibility of each resident to -dispose of his/her garbage at regular intervals. Garbage is to be placed in the dumpster located outside the building. Excessive trash left in hallways and lounges, or stairwells is billed to residents residing in those areas as -common damage area.

Recycling

William Paterson University must comply with the laws of the State of New Jersey pertaining to recycling.
The state has set goals and has mandated a reduction of solid waste going to landfills. In order to accomplish this, recycling of all recyclable materials must be increased so that the solid waste that is currently being transported to landfills can be reduced. William Paterson has responded to this requirement by implementing an aggressive recycling program. The University believes that it can make a difference by helping reduce solid waste by increasing recyclable materials. Thus, it will reduce the strain on the environment. It makes sense to recycle. It can also help reduce the University’s disposal costs. These savings can then be used towards alternative expenditures.

Recycling is a multi-level program that not only changes the way we dispose of our solid waste but also changes the way we think. It is hard to change old habits, so we now have to make a conscious effort to separate recyclable items before we dispose of them. As a result, training is essential for everybody, from the user to the person who picks up the trash.

William Paterson University recycles cardboard, mixed paper (white or -colored), newspaper, junk mail, magazines, regular and window envelopes, glossy inserts, telephone books, glass bottles and jars, cans (tin, steel, or aluminum) and plastic beverage or laundry containers with the #1 or #2 recycle symbol on them.

Each residence hall is set up with containers that are to be used for recycling. There is a regular schedule for emptying or collecting the material. If you have any questions or suggestions, please see your resident assistant, resident director, or the University recycling coordinator.

Study/Lounge Areas

There are many areas on campus where students may study, including the Library and University Commons.  In the residence halls, students may choose to study in their rooms or in the student lounges located throughout the residence halls.  For the residents’ comfort, the study areas are furnished so that these areas are conducive to study. Removing these items causes an inconvenience for the residents in the halls. As a result, students who take lounge furniture and/or cushions and place it/them in their rooms are subject to disciplinary action.

Keys/Lost Keys/ID Cards

Upon check-in, students are issued a room and mailbox key. In addition, each student is assigned a William Paterson University identification (ID) card through the Hospitality Services Office. Students should keep these on hand at all times. Residents must present their William Paterson University ID to residence hall security upon entering the residence halls.

The replacement fee for a lost or stolen key is $25; for a William Paterson ID replacement costs are determined by Hospitality Services; and for a mailbox key, $5.

Resident students caught passing their key or ID card for any purpose are subject to disciplinary action and a fine of $50.00. In addition, any person who presents an ID that is not their own or uses a key that was not issued to them is subject to arrest.

Students are strongly encouraged to report keys and IDs that are lost or stolen. Unauthorized duplication, lending, borrowing, or possession of William Paterson keys is prohibited. Violators may be removed from the residence halls.

Lock-Out/Loan-Out Key Policy

In the event that a resident does not have his/her key, it is expected that he/she make an effort to contact a roommate or suitemate to gain entrance into the room.

During office hours, residents may temporarily obtain a loan-out key in order to gain entrance into his/her room. Residents who do not return loan-out keys within the return timeline determined by the Residence Life Office staff (usually 24 to 48 hours) may incur a $25 lock-change fee.

Outside of hall office hours, a resident may contact an RA on duty to gain entrance to his/her room. It is an expectation that residents carry keys at all times.  Persons who are continually locked out of their rooms are subject to go through the student conduct process.

Maintenance

The Facility Management Office on campus has repair staff and custodians assigned to each residential area. Students having a problem should report it to their hall office and fill out a maintenance work request.  In the event of an emergency, please contact the hall office or the RA on duty. Students do not need to be present for the maintenance staff to work on repairs in their rooms.

Student Work Request Procedure

The Facilities Department Office staff can only take written or verbal work requests from authorized members of the Residence Life staff. All students are encouraged to visit their hall office to submit any work orders to the office staff or the RA on duty.  Students may also submit work orders online via the link on the building webpage for the hall in which they reside, but please note that this may cause some delay. Students should click on the current students tab of the Residence Life webpage, select the building in which they reside, and then use the quick link, highlighted in orange on the right side of the page to log in and submit their work request.  Students' login information is the same as their regular WP Connect log on.  

Emergencies that pose an immediate threat to personal safety or major damage to buildings, equipment, or property, should be reported immediately to the hall office or the Residence Life Central Office. You do not have to process an online work order for any called-in emergency requests. Residence Life defines emergencies as unscheduled occurrences that imminently endanger life, health, or property, such as over-flows, broken glass, power outages, etc.

Network Access

In order to access the campus network from the residence hall rooms, residents must arrange for connection. Network access includes email, the Internet, and library/information resources. 

*All students must abide by the University computing policies posted on the University webpages.

Campus Services

Counseling, Health, and Wellness

The Counseling, Health, and Wellness Center is located in Overlook South, D Floor, and is open Monday, 8:30 a.m. to 6:00 p.m., and Tuesday through Friday, 8:30 a.m. to 4:30 p.m. The Center provides primary health care, mental health counseling, and prevention services.  They also provide referrals and resources to local community facilities when necessary. (St. Joseph’s Wayne Hospital is located one-quarter mile from campus.) Call the Health and Wellness Center at 973.720.2360 or the Counseling Center at 973.720.2257 for appointments. For medical emergencies especially after hours please call 973-720-2300.  For mental health emergencies after hours call 973-720-2257.

University Police

The William Paterson University Police Department is located at the Public Safety Building in Entry #1 on East Road, in the Haledon section of campus.  University Police are on duty twenty-four hours a day, seven days a week, including holidays and university closings.  University Police can be contacted at the following numbers:

973.720.2301- Emergencies

973.720.2300- Non-Emergencies

973.720.2200- Office Information, Monday – Friday, 8:30am – 4:30pm

973.720.2780- Violations Bureau, Monday – Thursday, 8:30am – 7:30pm; Fridays: 8:30am – 4:30pm

973.720.3846/2689 – Detective Bureau

973.720.3006- Police Reports, Monday – Friday, 8:30am – 4:30pm

Automobiles on Campus

The university requires all vehicles, which are parked on campus, to be registered, at no charge, through the University Police Department.  Each vehicle must display a proper university parking permit which must be visibly affixed to the vehicle at all times while parked on campus.  All students and employees must fill out a Parking Permit Request Form located on the university’s home page, under the student or employee tab.   The only exception to the parking permit requirement are visitors of the campus. 

Overnight Parking

Overnight parking hours are between 2:00am – 6:00am.  Lot 2 (student spaces), Lot 6, the Pioneer Parking Garage. The top row of Lot 5 are designated overnight parking spaces for authorized personnel only; students are not permitted to park overnight in this area.  Any vehicle parked on campus between the hours of 2:00am – 6:00am not utilizing a designated overnight parking lot will be ticketed and/or towed.  If you have any questions or concerns, please contact the Violations Bureau. 

Pioneer Parking Garage

Students and employees who want to utilize the parking garage may do so by signing up on the university’s home page, under the student or employee tab.  Garage parking is not free; Rates and commonly asked questions are located at www.wpunj.edu/parking .  Please note, any vehicle occupying a spot in a designated university parking lot or the parking garage, must be registered with the University Police Department.   A university parking permit must be displayed on the vehicle at all times while parked on campus.       

Snow Removal Policy

Once the snow has stopped and roads are cleared, Parking Lot 5 will be the first to be cleared.  When Lot 5 is cleared, notifications will be sent to all residence students via Connect 5, the university webpage and departmental social media to inform students that they are to move their cars from Lot 6 to Lot 5.  This will enable our facilities department to properly clear Lot 6 so that resident students may return their cars to that lot.  There will be a 24 grace period so that students can move their cards from Lot 5 back to Lot 6.

Residence Life Policies and Procedures

Rights and Responsibilities

It is the student's responsibility to adhere to the spirit of the following policies and regulations and to abide by them.  Once violated, these rules and regulations carry with them a variety of sanctions. Penalties, depending upon the violation's severity, are imposed upon the responsible party. Individuals who choose to remain in a situation that violates Residence Life policy may also be held accountable for that violation.

Every attempt is made to handle disciplinary matters in-house, as privately and as quickly as possible.  However, if the severity of an offense warrants the response of other agencies, they are notified immediately.

Noncompliance with any University or Residence Life regulation or policy could result in disciplinary action, including, but not limited to, community sanction hours, fines, probation, eviction from the residence halls, or expulsion from the University. As a residence hall community member you have the opportunity to document a communication report and submit it to your hall office. Some of the more important regulations of which resident students should be aware follow.

Community Member Expectations

The goal of residential living is to support every student’s academic success, thus each resident has rights and responsibilities. The Roommate Agreement completed by roommates reinforces our expectations in accordance with that roommate pairing’s living space needs and assist students in developing a positive living space. The roommates of a specific room detail the expectations and actions for themselves determining how they will interact in a space in accordance with their rights and responsibilities, residence life policy and the student code of conduct.

Primary Areas

Areas deemed most essential and important to the academic success of students.

  • A living environment free from any type of harassment or intimidation. Any and all actions must demonstrate safety and respect and may not cause any type of fear, physical and/or emotional harm.  
  • Read, sleep and study in your room, free from actions, as agreed upon by the occupants, that cause unreasonable interference.
  • A clean living environment as agreed upon by the occupants of the room.
  • All personal belongings are respected.
  • Free access one’s room or suite when the residence halls are open to students.
  • Appropriate and civil communication regarding any concerns or grievances.

Secondary Areas

Areas that should be protected, but not infringe upon the reasonable exercise of primary areas.

  • Personal privacy. All residents should have freedom from interference with their personal activities, and be able to maintain privacy for other than academic reasons.
  • Host guests. All residents should have the opportunity to maintain personal contacts and friendships with other persons to fulfill their social needs.
  • Guests are to respect the above-stated expectations and other residents at all times.

Reporting a Problem

Students should report any problems to their RA or hall office, who then notify the hall administrator or other appropriate personnel. Through the use of a communication report, students may document concerns or policy violations and submit it to the hall office for processing.

Emergencies

In an emergency, health-related or other-wise, students should try to locate their RA or the RA who is on duty. In all halls, duty schedules are posted at the security desk. The RA will contact the hall administrator on duty or the University Police, if necessary.

If a student believes that the situation is severe enough to warrant a direct call to University Police, he or she should, without delay, call 973.720.2301.

Fire Emergency Procedures

Students are responsible for familiarizing themselves with fire exits and escape routes. Remember, do not use the elevator. Whenever a fire alarm sounds, day or night, the residence halls are to be evacuated immediately.

Upon discovering a fire:

  1. Activate the nearest pull station to sound the building alarm. If the alarm fails to work, shout ”fire” several times.
  2. Telephone University Police at 973.720.2301, or contact a Residence Life staff member to report the fire details should include building, floor, area, and intensity.
  3. Evacuate the building immediately. Do not attempt to fight a fire. Fire extinguishers are to be used only to clear an exit way.

Evacuation procedures:

  1. Feel the closed door of your room. If it feels hot, the hallway is filled with deadly gases. DO NOT OPEN THE DOOR, but go to your window and wait for rescue. If the door is cool, CLOSE YOUR WINDOWS before opening the door slowly.
  2. Do not stop to dress, but take a pair of shoes, a coat, and a blanket. Upon leaving the room, leave the lights on and the door CLOSED. Take your key with you.
  • If you cannot leave the room:
    1. Open the windows if there is smoke; if there is no smoke, leave the windows closed to prevent outside smoke from being drawn into the room.
    2. Seal cracks around the door with damp towels if possible.
    3. If you are trapped, attract attention by hanging an object from the window — the brighter the color the better. If outside smoke is drawn in, close the window, leaving the object hanging.
    4. If smoke is severe, place a wet cloth over your nostrils, and REMEMBER to stay close to the ground. There is usually less smoke on the floor.

When evacuating:

  1. Walk at a brisk pace, but DO NOT RUN.
  2. Follow the posted specific corridor instructions as to proper exit route and assembly point.
  • Move in a single file along the wall upon which the exit is located.
  1. Do not reenter the building until instructed to do so by a University official.

Due to the serious nature of a fire emergency, noncompliance with -evacuation procedures is subject to severe disciplinary action.

Do not test your smoke detector. The smoke detectors are routinely checked by trained University personnel.

 If your smoke detector is sounding, contact the RA on duty or notify the hall office. Do not attempt to correctany problem yourself. Students can try to fan the smoke detector to clear smoke. Students found responsible for tampering with, or removing, smoke detectors face disciplinary action, including eviction from the residence halls, and may be charged for the replacement of the detector. Students are not to tamper with the sprinkler systems in the residence halls.  Please report all problems immediately to the hall office.

Wildlife Advisory Statement

Please be aware that due to the amount of “green space” on the campus and the proximity of the High Mountain Park Preserve, a variety of wildlife can be found on and near the William Paterson University Campus. Deer, geese, turkeys, groundhogs and, on rare occasions, bears and coyotes are some of the animals you may encounter as you make your way around the campus.  

Because of this, we ask that you keep the following general safety guidelines in mind. 

  • Walk with others and/or make noise to alert the animal to your presence. 
  • Do not approach, attempt to feed, pet or lure any of the animals. 
  • Do not approach nests or newborn/young animals as their parents are particularly protective and potentially aggressive.
  • If you see an animal in your path, change your course or direction to avoid the animal altogether or create a greater distance between you and the animal as you pass.
  • Report any unusual behavior to Campus Police by calling 973.720.2300.

If you see a bear:

  • Remain calm. Do not run from it. 
  • Make the bear aware of your presence by speaking in an assertive voice, singing, clapping your hands, or making other noises. 
  • Avoid direct eye contact; back up slowly.
  • Make sure the bear has an escape route. 
  • If the bear does not leave, move to a secure area.
  • Notify Campus Police by calling 973.720.2300. 

If you see a coyote: 

  • Do not turn your back on a coyote or run away from a coyote.
  • If coyotes are present, make sure they know they’re not welcome. Make loud noises, blast a canned air siren/horn, throw rocks, etc.
  • Notify Campus Police by calling 973.720.2300. 

For further information on New Jersey wildlife and appropriate precautions, please visit the New Jersey Department of Environmental Protection website at www.nj.gov/dep/fgw/wildlife.htm

Desk Operation/Security

The residence hall security system was designed for the safety of our resident students. As in any security system, it involves cooperation from our residents and their guests. This cooperation is appreciated, necessary, and expected of all residents as members of the residence hall community.

Desk assistants and a professional security staff cover the security desks at the entrance of each building on a twenty-four-hour basis. During this time, residents must present their valid William Paterson ID to the security guard to gain entry to their area.

Resident students caught passing their key or ID card face disciplinary action. In addition, the receiver of the key or ID card is subject to arrest, and in the event that the receiver of a passed ID card is a resident student, he/she also faces disciplinary action.

In an effort to protect students’ rights to privacy and with their safety and security in mind, the Office of Residence life will not provide resident room assignments and/or other related or personal information.

Resident Student Visitation Policy

As a member of the William Paterson University residential community, it is an expectation that residents take responsibility for their actions and be held accountable when violating University policy. The visitation policy has been established to give resident students the freedom to visit residential areas in which they do not reside; therefore, with this privilege come the following expectations as a William Paterson University residential student:

  1. Residents are held accountable for their actions and behaviors that occur in their rooms and/or apartments.
  2. When visiting a residence hall in which you do not reside, if you are found to be in violation of University policy, then you will be asked to leave and are subject to student disciplinary action and/or action from campus, local, state, or federal agencies.
  3. Resident students visiting a residence hall in which they do not reside need to be aware that their visitation could have an impact on the roommate or suitemates of the person they are visiting. Resident students who infringe on the rights of the roommates or suitemates of the person they are visiting will be held accountable for their actions through the Office of Student Conduct.

Overlook Complex/Hillside/White/Century/High Mountain West/High Mountain East/Matelson Hall

Students who reside in the above residence halls can visit any traditional residential building twenty-four a hours a day, seven days a week. Resident students are to present a valid William Paterson identification card to the security desk to gain access to the building.

When visiting the apartment complex, Pioneer and Heritage Halls, resident students can present a valid William Paterson identification card between the hours of 8:00 a.m. and 8:00 p.m., seven days a week, to gain access to the building. 

From 8:00 p.m. until 8:00 a.m., resident students who do not reside in the apartment complex must be signed in by a resident of the building which they are visiting. When signing in, both resident students must present a valid William Paterson identification card. The resident student being signed in must leave his/her identification card at the security desk, and should be signed out by the host at the end of the visit.

Apartments Complex/Pioneer and Heritage

Students who reside in the apartment complex can visit any traditional residential building or apartment complex building, twenty-four a hours a day, seven days a week. Resident students are to present a valid William Paterson identification card to the security desk to gain access to the building.

Guest Visitation Policy

For the purposes of the Residence Life Handbook and guest and visitation policy, be advised that the term “guest” refers to any William Paterson University nonresident student, faculty, staff, or anyone not affiliated with the William Paterson University residential community.

The right of a student to live in reasonable privacy takes precedence over the right of his/her roommate to entertain guests in the room/apartment.  In the practical application of determining when guests should be invited to the room, common sense and mutual respect should prevail. It is the responsibility of the student hosting a guest to communicate and ask permission from the other residents in their shared living space before inviting a guest to campus.  Should guest visitation become a negative issue within a room/suite/apartment, residence life reserves the right to adjust guest visitation privileges and procedures for the members of that room/suite/apartment at any time throughout the academic year.

All guests are expected to abide by William Paterson policies and procedures.  Resident students are responsible for the actions of their guests at all times, and are subject to disciplinary action if their guests violate University regulations. Any guests in violation of William Paterson policies and procedures will be immediately removed from campus. Their privileges to visit the campus in the future will be reviewed, and they are subject to criminal prosecution.

Day Guest Visitation Policy

  1. Resident students may have no more than three guests at one time. The total number of guests is determined by the number of residents assigned to a room or apartment.
  2. Resident students are allowed to sign in guests from 8:00 a.m. through 2:00 a.m., seven days a week
  3. Resident students are expected to meet guests at the security desk of their hall. Resident students must present their William Paterson ID card to sign in any guests. All guests must be signed in and leave a valid picture ID card. Acceptable forms of ID are as follows:
  • State-issued picture driver’s license
  • State- issued picture identification card
  • Military-issued picture identification card
  • Valid university/college-issued picture identification card

It is the host responsibility to ensure that their guest can present one of the acceptable forms of ID.  In the case of international guests or underage guests, we ask that the host communicate with the residence life staff prior to the arrival of their guest to make arrangements.

  1. Resident students are encouraged to make arrangements with their guests before their arrival to campus to ensure a smooth process. Residents are responsible for their guests at all times, and must accompany their guests while they are visiting our residence halls.
  2. Guests must be signed in and out each time they enter and exit the building. If a guest fails to sign out, they will not be permitted to re-enter the building without their host present.
  3. Should a resident not sign out his/her guest by 2:00 a.m., the resident will be documented and subject to disciplinary action within the student code of conduct. Please note that ID cards will only be released to the person to whom the ID card belongs.
  4. Guests under the age of 16 who do not possess a valid picture ID are permitted to visit, but must be signed in and out at the front desk when entering and exiting the building.

Overnight Guest Visitation Policy

All guests are expected to abide by William Paterson policies and procedures.  Resident students are responsible for the actions of their guests at all times, and are subject to disciplinary action if their guests violate University regulations. Any guest in violation of William Paterson policies and procedures will be immediately removed from campus. Their privileges to visit the campus in the future will be reviewed, and they are subject to criminal prosecution.

All overnight guests must be registered using an overnight guest registration form and must be signed in and out at the front desk upon entry and exit from the building.  Children under the age of sixteen are permitted overnight in the residence halls ONLY on Friday and Saturday nights. Babysitting in student rooms, apartments, floor lounges, or public areas is not permitted.  The University reserves the right to deny guest visitation privileges on a temporary or permanent basis. Students found in violation in the residence halls will be subject to have their guest pass revoked for the night, and all guests will be asked to leave campus.

All Residence Halls

  1. Resident students may have no more than one overnight guest per night. The total number of overnight guests on one night is defined by the number of residents in a given room. Overnight guests are permitted only with an approved overnight guest registration. Any host who allows their guest to remain after 2:00 a.m. without an approved overnight will be documented for a violation of the residence life guest policy.  Acceptable forms of ID are as follows:
  • State-issued driver’s license
  • State-issued picture identification card
  • Military-issued picture identification card
  • Valid university/college issued picture identification card
  1. Resident students may have up to one overnight guest per night.
  2. Resident students must complete an overnight guest registration form in order for a guest to stay overnight. These forms must be completed and returned to the hall office no later than 9:30 p.m. for approval. Overnight guest registration forms are available online from the Residence Life webpage and also through the hall office.  Please refer to the overnight guest registration form for more information.

Cohabitation Clause: A guest may not be an overnight guest for more than three consecutive nights on campus.  In addition a guest may not be an overnight guest for more than three nights in a one week period.  A week is defined as Sunday through Saturday.     

Alcohol Policy

Alcoholic beverages and alcohol containers of any type (empty or full) are prohibited in the Overlook complex, Matelson Hall, Hillside Hall, Century Hall, and High Mountain East and West at all times. Empty bottle collections, decorations, and displays are prohibited in all residence halls and apartments. Selling, distributing, or manufacturing alcohol is also prohibited. Students who participate in or are otherwise present during activities which violate this policy are subject to disciplinary action up to and including eviction from the halls and/or expulsion from the University.

Alcoholic beverages for private consumption by those residents and their guests who are 21 and over are allowed only in Pioneer, Heritage,  and White Halls. Individuals in possession of alcohol upon entering the Apartment complex and White Hall must verify their age with proper identification at the security desk.

Residents who are found serving minors are subject to disciplinary action. Alcoholic beverages are restricted to private apartments/rooms with the door closed and are not allowed in public areas (hallways, lounges, etc.). Any students under 21 who are found in possession or in the presence of alcohol are subject to disciplinary action. 

The organization of and/or participating in drinking games involving the consumption of alcohol (e.g., beer pong, flip cup, the use of funnels, etc.) is prohibited. Binge drinking and/or otherwise encouraging, supporting, or permitting the rapid or excessive consumption of alcohol is prohibited.  Coercing or encouraging another to consume alcoholic beverages against their will is prohibited. Disorderly conduct resulting from the misuse of alcohol is unacceptable and will be considered a serious violation of the student judicial code.

Kegs, beer balls, and multi-quart containers, empty or full, are restricted from the residence halls.?Residents found in possession of the above are subject to dismissal from the residence halls.

Bikes, Skateboards, Roller Skates, Roller Blades and Hover Boards

Bikes, skateboards, roller skates, roller blades and hover boards are prohibited from use in any area of the residence halls. These activities are also prohibited from the entrances and areas surrounding the residence halls, including the High Mountain amphitheater and the Overlook circle. The items listed above can be stored in a residence hall room, pending the agreement of all roommates and space to accommodate the item.

The storage/charging/possession of hoverboards is prohibited in the residence halls. Students who do not comply with this will be subject to the usual procedures for policy or code of conduct violations.

Candles/Incense

For safety reasons, all candles (burnt or decorative), with or without wicks, incense (including unused and packaged items), etc., are prohibited in the residence halls. Students who violate this policy may be removed from residence halls. 

Compliance with University Officials/Staff

All students and their guests are expected to comply with all directives from University and Residence Life staff.  Failure to comply with a directive or conduct sanction will result in disciplinary action.

Cooking/Heating Appliances

Appliances with heating elements, such as pancake grills, electric frying pans, Foreman grills, coffeemakers, sandwich makers, and toaster ovens are prohibited in the Overlook complex, Hillside Hall, White Hall, Matelson Hall, Century Hall, and High Mountain East and West. The use or storing of grills (gas, charcoal, or electric) in or around the residence halls is prohibited. Illegal items will be confiscated.

Dangerous Objects

The possession of any dangerous object or weapon, including, but not limited to, firearms, paint guns, ammunition, fireworks or other explosives, hunting knives, swords or sabers, box cutters or straight-razor blades, pellet or BB guns, is prohibited and will result in dismissal from the residence halls. Possession of dangerous objects or weapons can result in a three- to-five year prison sentence if convicted.

Drug Policy

The use, possession, sale, or purchase of any type of narcotic or drug is -prohibited by law, unless prescribed by a physician. Providing, merchandising, possessing, and using drugs, controlled dangerous substances, or drug paraphernalia could result in eviction from the residence halls and/or expulsion from the University.

Students who participate in or are otherwise present during activities which violate this -policy are subject to disciplinary action up to, and including, eviction from the halls and/or expulsion from the University.

Ejection of Objects from Windows

Throwing objects from residence hall windows is particularly dangerous and could result in immediate dismissal from the residence halls. This includes, but is not limited to, food, garbage, and liquid.

Endangerment

Any act, willful or negligent, that could compromise the safety of the individual or others is not permitted. Any act of endangerment is grounds for removal from and/or relocation in the residence halls.

Fire/Safety Equipment

Tampering with fire equipment, including room and/or hall smoke and heat detectors, sprinkler systems, fire exit doors, extinguishers, fire hoses, or yelling “fire” when no threat exists, will result in immediate eviction from the residence halls.

Students who are found responsible for the activation of the sprinkler system are financially responsible for any damages that occur to university property and/or the property of other students.  In addition, students may be subject to additional restitution charges.

Gambling

Gambling in any form is prohibited.

Gate Access

The High Mountain Control Gate adjacent to Lot 5 and the Control Gate to Ben Shahn and parking Lot 7 are in place to control traffic flow into the residential zone as well as the academic zone. Cameras are installed at both gates. Students/guests that are found responsible for vandalizing these gates will be held accountable for restitution, campus disciplinary sanctions, and possible criminal charges in a court of law.

The Control Gate at High Mountain Lot 5 is open only during normal residence hall move in and move out periods. Please check the Residence Life webpage for the dates and times of gate openings as to minimize any inconvenience. 

Hall Sports

The throwing of footballs, baseballs, frisbees, etc., or engaging in other sports in the residence halls, including hallways, stairwells, lounges, gazebo, and lobby areas, is prohibited.

Noise and Quiet Hours

Quiet hours have been established to ensure students’ rights to study and sleep. These hours are 10:00 p.m. to 10:00 a.m., Sunday through Thursday, and 1:00 a.m. to 10:00 a.m. on Fridays and Saturdays. During final exams, twenty-four-hour quiet hours are in effect. Violators of quiet hours during this time period may be dismissed from the residence halls.

Excessive noise at any time is prohibited. Reasonable quiet must prevail inside and in the surrounding areas of the residence halls at all times.  Gathering in areas such as the High Mountain amphitheather, Overlook circle, or near building entrances is prohibited after quiet hours. 

Amplification of music outside of the student’s room including noise from stereo speakers directed out of windows and the use of amplifiers are prohibited.

All guests are required to maintain a responsible level of quiet as well.

*Noise from stereo speakers or amplification equipment and the playing of portable stereos in the public areas of the residence halls are only permitted with written permission from the assistant director of residence life. This includes, but is not limited to, lounges, hallways, the Pavilion, gazebos, and the areas immediately surrounding the residence halls.

Package Inspection Policy

This policy is designed specifically for large bulky packages, coolers, boxes, etc., in cases in which a staff member has probable cause to suspect that prohibited items are being transported into a residence hall. Residents found to have prohibited items or to be in violation of the package inspection policy will face disciplinary action.

Staff members are defined as the following individuals: security guard/ desk assistant, resident assistant, Residence Life professional staff ( i.e., resident director and University Police).

Pets

Pets of any kind, including fish, are prohibited in the residence halls at all times.  The only exceptions to this policy are when residents are approved for an emotional support animal for the residence halls or when insects are required for academic purposes.   Please note that emotional support animal requests must be approved by the Office of Disability Services. 

Physical Abuse/Harassment

Physical abuse or the threat of physical abuse by a student at any time on or off campus or at William Paterson sponsored functions will not be tolerated. The harassment of staff, verbal or physical, will not be tolerated, nor will lewd, obscene, or indecent conduct.

Any willful, intentional, and persistent act designed to annoy or cause an individual undue emotional stress is not acceptable nor tolerated, and is subject to disciplinary action.

Postings

The University reserves the right to remove any sign/posting on display in the residence halls that is considered contrary to its mission. These include, but are not limited to, postings considered racially, sexually, or ethnically offensive. Posting may be done only on bulletin boards. Failure to comply will result in the loss of posting privileges. Postings must be authorized through the Residence Life central office in White Hall, lower level, between the hours of 8:30 a.m. and 4:30 p.m.

Restricted Areas

For safety reasons, students are restricted from all campus building roofs, electrical or mechanical rooms, or any other premises of the campus where access is prohibited.

Smoking 

Smoking in the residence halls, including public bathrooms, is prohibited and subject to disciplinary action. Sanctions range from a $50 fine and warning for a first offense up to a loss of housing privileges. Please note that electronic cigarettes, vaping and hookahs are not permitted in or around the residence halls.  

Solicitation

Solicitation of any kind, other than Residence Life material, is prohibited in the residence halls. This includes door-to-door sales, distributing flyers, etc.

Medical Transport for Substance-Related Emergency

Following return to campus from a medical transport for the consumption of alcohol or other drugs, a residential student must take the following steps:

  1. Report to the resident director’s office of the building the student resides in and sign the transport letter. The transport letter provides details regarding the required steps a student must take after returning to the residence halls. Resident student must complete this step within 24 business hours of returning to the residence halls. 
  2. Since the nature of your hospital transport involved alcohol or drugs, you are required to schedule an appointment at the Counseling, Health & Wellness Center within three business days of receipt of this letter to allow for institutional follow-up regarding your discharge. For example, if you visit the Emergency Room on a Saturday, you must contact the Counseling, Health & Wellness Center to make an appointment by Wednesday. You are to call the Counseling, Health and Wellness Center at (973) 720-2257 to schedule your appointment.  When calling, please be sure to mention that your appointment is the result of your recent hospital transport. 

When you are seen in the Counseling, Health & Wellness Center, you will be asked to sign a medical release form in order to convey pertinent clinical information and recommendations to the Office of Residence Life, the Office of Student Conduct and/or the Office of the Dean of Student Development. 

A psychological assessment may be required by a licensed professional or a member of the William Paterson University Counseling Center if behavioral health issues are pertinent to your situation.

Failure to comply with any of the conditions described above will result in the immediate loss of housing privileges. This decision will not affect your ability to attend class or utilize your meal plan.

Theft/Vandalism

Theft from, or damage to, personal or University property or premises will not be tolerated. Violators are subject to restitution and disciplinary action.  Students should report a theft of any kind to their RA and University Police as soon as possible.

Windows/Screens/Emergency Exits

Entering or exiting a residence hall facility via a window or emergency exit, when no emergency exists, is prohibited. Placing items on outside ledges or -hanging items from windows is also prohibited.

Screens are not to be removed from windows. The removal of screens from windows will result in a student conduct violation and a $50 fine. Additional charges will be passed on to the student for replacement costs in the event that the screens are damaged. Tampering with and/or removing window blocks will result in disciplinary action.

Residents who are caught allowing persons to enter or exit the buildings through windows or emergency exits will be subject to disciplinary action and/or a $50 fine. Such offenses could result in dismissal from the residence hall and/or the University.

The Student Conduct Process

The Office of Student Conduct and the Office of Residence Life work together to implement a disciplinary system based on due process for students. Sanctions for infractions are intended to be educationally sound and not punitive, when possible.

Students accused of an alleged infraction will have a hearing, based on the due process code outlined below. An assigned hearing officer will conduct the hearing to determine responsibility related to the alleged violation. Sanctions range from a written warning to loss of housing privileges.

Any violation of local, state, or federal law will be adjudicated through the Office of Student Conduct or by the Office of the Vice President for Student Development.

Building Restrictions/No Contact Orders

When students are involved in conflict-related incidents, they are subject to being temporarily restricted to their own residence hall or re-located to a new residence hall until the completion of the conduct process and final sanctions are determined.

Clear and Present Danger

Please note that violations of state law and/or university that are considered to be a threat to the safety and security of the residential community may result in immediate removal from the residence halls or the university campus.  Residents who are involved in these types of incidents will not be permitted to return to the residence hall for any reason unless accompanied by Campus Police until the outcome of the conduct process is determined. 

Conduct Procedure

When charges are brought against a resident for violation of a policy or regulation, the following procedure becomes effective.

An incident report outlining the violation is received by the hall administrator. The assigned hearing officer then sends a Conduct Notification Letter along with a copy of the report to the resident being charged. This letter cites the date and time of the violation, and informs the resident as to when and where the hearing is scheduled.

At this meeting, the resident is given his/her opportunity to dispute the charges. Witnesses and any supportive material should be presented at this time. A sanction will be delivered to the student within a timely fashion.

Any questions regarding the student conduct process should be directed to the Office of Student Conduct or your resident director. Due process and disciplinary procedures are outlined below.

Due Process and Conduct Procedure

It has been recognized that due process in higher education disciplinary matters does not parallel the requirements of due process in a court of law. However, we ensure that the requirements of due process in all disciplinary actions are implemented.

The resident can expect:

  1. Written notification of charges within a reasonable period of time after the violation.
  2. An opportunity to either have a formal conduct hearing based on the charges, or to waive the formal hearing and accept the sanction to be imposed.
  3. A conduct hearing to be held without the student being present in the event that the resident fails to attend a scheduled hearing (a hearing may be rescheduled within the designated time period as indicated on the notification letter, however).
  4. An opportunity to present evidence, witnesses, and his/her perception of the incident at the hearing. Sanctions range from a written warning to loss of housing privileges.
  5. Written notification of findings and sanctions or penalties imposed within a reasonable period after the hearing.
  6. The student may bring an advisor to the hearing. (This advisor may not question witnesses — his/her sole purpose is to advise the accused.)
  7. The opportunity for an appeal.

Appeal Process

The appeal process can only be implemented in cases where the sanction has resulted in eviction from the residence halls.  The charged student has up to five  business days from the date he or she was informed of the decision to file a written appeal to the associate vice president for campus life or other designated party.

The grounds for appeal may only be for one or more of the following reasons:

  1. Severity of the sanction;
  2. Procedural error/violation of due process protections;
  3. New evidence that was not known to the officer at the time of the hearing.

Once an appeal has been filed, the associate vice president for campus life or his/her designee will review the decision and issue a written decision to the student within a reasonable amount of time.