Frequently Asked Questions for the 1098-T

General

Descriptions of boxes on Form 1098-T

Box 1 (“Payments received for qualified tuition and related expenses”) of your 1098-T displays the net amount of payments received during the tax year (January – December) that were required as a condition of your enrollment and attendance. To “qualify,” payments must relate to an academic period for which fees are due and payable during the tax year and for which instruction begins no later than March of the following tax year.

Box 2 (“Amounts billed for qualified tuition and related expenses”) is blank because of the recent IRS requirement to change reporting methods starting with the 2018 tax year.  All institutions are required to report payments in Box 1.

Box 3 (“Check if you have changed your reporting method for 2018”) has a check because William Paterson University was required to change reporting method from the previous tax year based on IRS regulations.

Box 4 (“Adjustments made for a prior year”) will show any refunds during the current year for payments of “qualified tuition and related expenses” reported on a 1098-T for a prior tax year. Since William Paterson University changed reporting methods for the 2018 tax year, adjustments made for a prior year will not be reported in Box 4.  If there adjustments for payments made in 2018, the adjustments will appear on the 2019 1098-T form.

Box 5 (“Scholarships or grants”) reflects financial aid and scholarships made to the student during the tax year.

Box 6 (“Adjustments to Scholarships or grants for a prior year”) shows an amount if “scholarships or grants” that were reported on a 1098-T for a prior year were subsequently reduced in the current tax year.

Box 7 if checked, indicates that “payments received” in Box 1 include payments for terms that start in the first three months of 2018 (i.e. Winter or Spring).

Box 8 if checked, indicates that you were considered to be “enrolled at least half-time” for one or more quarters during the tax year.  At William Paterson University, “at least half-time” means that you were enrolled in 6 or more units for any semester.

Box 9 if checked, indicates that you were enrolled in a graduate program for one or more quarters during the tax year. The University checks this box if you attended as a graduate student for any semester of your enrollment during the tax year.

Box 10 (“Ins. Contract reimb./refund”) is blank because William Paterson University is not an insurer.

Why doesn’t my student ID appear on my Form 1098-T?

An institution assigned ID number is not a valid Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN). The IRS requires that we leave the box blank in cases of invalid SSNs and ITINs.

What address was used to mail my Form 1098-T?

Form 1098-Ts are mailed to the student’s permanent address on file maintained by the University.

Will my Form 1098-T show my entire Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN)?

The SSN or ITIN will be truncated to show only the last four digits.

Why is there nothing represented in Box 2 on my Form 1098-T?

Institutions of higher education no longer have the option of reporting qualified charges billed in (Box 2) to the IRS.  For the 2018 tax year, William Paterson University will be reporting  payments received (Box 1).

What are "qualified" or "not qualified" charges?
Eligible or qualified charges include: Non-qualified charges include the following:
  • In-State tuition charges
  • Out-of-State tuition charges

 

Plus other eligible fees including the following:

  • Student Gov Assoc Fee
  • Late payment fees
  • Late registration fees
  • Room and board or similar living expenses
  • Transportation
  • Meals
  • Books
  • Family expenses
  • Courses taken for no credit (unless taken to improve job skills)
  • Expenses paid at any time other than in the current year, January 1 to December 31
  • Insurance
  • Medical expenses
If I made a payment for the Spring 2019 term in the 2018 calendar year, will I see it on my 2018 Form 1098-T?

Yes, it will appear on your 2018 Form 1098-T.  Box 7 will also be checked to indicate that the “payments received” in Box 1 include payments for terms that start in the first three months of the upcoming year.


Will I receive a Form 1098-T if I made qualified payments but withdrew from classes?

Yes, per IRS regulations, you will receive a Form 1098-T for only the amount of qualified expenses that have not been refunded.

Does the Form 1098-T notate if financial aid covered my tuition and fee charges?

Yes, if you receive a Form 1098-T, any financial aid received during the tax year will be displayed in Box 5. Note that if your tuition and fees were entirely covered by financial aid, you will not receive a Form 1098-T.

Are my Federal and Private Loans included in my Form 1098-T?

Yes, All loans used to pay qualified educational charges were considered in the same manner as cash payments when generating your Form 1098-T.

How can the Lifetime Learning Credit or American Opportunity Credit be claimed using the Form 1098-T?

Students or their parents who may be eligible for these federal income tax credits can claim these credits using IRS Form 8863. William Paterson University cannot advise students on the preparation of their tax return. Please contact the IRS or your tax professional for guidance. See the ‘Helpful Resources’ links below.

If I must file an amended tax return due to a corrected Form 1098-T, will I be compensated for the additional charges?

William Paterson University does not compensate students or parents for these costs.

Does William Paterson University send a copy of this form to the IRS?

Yes, per IRS regulations, William Paterson University is required to report this information.

Is my entire Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) reported to the IRS?

No, when William Paterson University reports Form 1098-T information to the IRS, only the last four digits of your SSN or ITIN is submitted.

Helpful Resources:

For more information regarding the American Opportunity Credit and Lifetime Learning Credit, you may visit the following websites:

Accessing My Form 1098-T

Why didn't I receive a Form 1098-T?

You may have received more scholarships and/or grants than the amount of qualified tuition and fees paid; the University is not required to produce a Form 1098-T.  If you are an international or high school student, you are not eligible to receive Form 1098-T.  


The Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) on my Form 1098-T Tuition Statement is missing or incorrect. What action should I take?

The IRS reporting requirement is that we include your Social Security Number (SSN) or Individual Taxpayer Identification (ITIN) when reporting Form 1098-T data. It is important that we have your complete and accurate information on file. The IRS requires that an institution files the statement without the individual’s SSN or ITIN, but with all other required information. We will leave the SSN box blank in cases of invalid SSN or ITIN numbers.

To update your SSN or ITIN, complete the IRS Form W-9S, “Request for Student’s or Borrower’s Taxpayer Identification Number and Certification” and submit it to the Office of Student Accounts Office. This form allows students to provide their correct SSN or ITIN to an educational institution. The form can be located on the IRS website at: http://www.irs.gov/pub/irs-pdf/fw9s.pdf.  The deadline to submit the W-9S form for the 2018 tax year was December 21, 2018.  

For students who do not have an SSN or ITIN on file by January 7th, the Form 1098-T may be generated with a blank in the SSN field and this information will be reported to the IRS. If you do not provide a valid SSN or ITIN, the IRS may fine you or require you to return the credits claimed if you fail to update your SSN or ITIN.

I received a notice about submitting a Form W-9S, why?

Per IRS regulations, any student who does not have a valid Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) must be notified of the method in which to correct their SSN or ITIN. If you have obtained your valid SSN or ITIN, please contact the Office of Student Accounts about submitting Form W-9S, “Request for Student’s or Borrowers Taxpayer Identification Number and Certification.”