Attendance

Supervisor Responsibilities:

When the Supervisor becomes aware that an employee is or will be absent from work due to illness/injury, Human Resources must be notified as soon as possible. Such notification should be in writing to the Employee Benefits Office (email notification is acceptable).

The Supervisor is responsible for completing the employee’s attendance record and ensuring that sick leave is coded appropriately. Please refer to the TIMESHEET COMPLETION CHART.

Human Resources may require that the employee submit a doctor's certificate when:

1. There is a reason to believe that an employee is abusing sick leave
2. An employee has been absent on sick leave for five or more consecutive work days
3. An employee has been absent on sick leave for an aggregate of more than fifteen days in a twelve month period
4. For illness immediately preceding or immediately following a holiday Medical documentation must be provided to the Employee Benefits Office and must not be provided to the employee’s Department or Supervisor.

Following approved sick leave, supervisors must contact Human Resources to verify that the employee has been cleared to return to work.

Templates and Information:

• Supervisory Responsibilities: Sick Leave - Initial Warning Memo
• Supervisory Responsibilities: Sick Leave - Doctor's Note Status Memo
• Please click here for additional information on leave and return to work policies and procedures.