Full time twelve month employees accrue 15 sick days per calendar year. Full time ten month employees accrue 12.5 sick days per calendar year. Part-time employees earn sick time at a rate proportionate to their assigned hours. The full allotment of sick leave is granted to full time employees at the beginning of the calendar year, however sick leave is accrued on a monthly basis. Please review the Classified/Career Service sick leave policy for information regarding eligibility, entitlements, and procedures.
Full time twelve month employees accrue 15 sick days per calendar year. Full time ten month employees accrue 12.5 sick days per calendar year. Part-time employees earn sick time at a rate proportionate to their assigned hours. The full allotment of sick leave is granted at the beginning of the applicable benefit year (see definition below), however sick leave is accrued on a monthly basis. Please review the Unclassified sick leave policy for further information regarding eligibility, entitlements, and procedures.
Procedures for Applying Faculty Sick Leave:
In instances where the faculty member's period of medical leave includes intermittent days on which classes are and are not scheduled, the leave shall consist of the entire number of days in question. For example: Professor A has classes Mondays, Wednesdays and Fridays. Professor A is ill on Wednesday and Friday during a particular week. Professor A is then charged sick leave for Wednesday, Thursday and Friday. However, if Professor A is only out sick on Wednesday and has no college responsibilities on Tuesday and Thursday, then he is only charged sick leave for Wednesday.In items 2-3 below, medical documentation is required excusing the employee from work and returning them to work while on a medical leave of absence.
In the event that a faculty member is required to take a medical leave of absence for an entire academic year, and he/she has enough earned sick leave for the entire academic year, the faculty member will be charged sick time for the number of days classes are in session during the Fall and Spring semester. Holidays for which the entire University is closed are not, however, to be charged as sick time. A faculty member would receive holiday pay for the following: Labor Day, Thanksgiving Day, Christmas Day, New Years Day, Martin Luther King's Day, Good Friday, and Memorial Day.
In the event that a faculty member is required to take a medical leave of absence for either the Fall or Spring academic semester and he/she has earned enough sick leave to apply during the semester, he/she will be charged sick leave through the last day of the semester. Should the individual provide medical documentation that he/she can return to work prior to the end of the semester, the University must make arrangements for the employee to work. The employee is not to be charged sick leave for the following holidays: Labor Day, Thanksgiving Day, Christmas Day, New Years Day, Martin Luther King's Day, Good Friday and Memorial Day. They also should not be charged during winter and spring breaks.
Employees not covered under the Classified/Career Service or Unclassified Sick Leave Policies may be entitled to New Jersey Paid Sick Leave.
You can review eligible leave balances in your Employee Dashboard. Please note that sick and vacation leave balances displayed in your Employee Dashboard reflect a combination of earned and unearned leave time.
Vacation allowance should be taken during the calendar year at such time as permitted or directed by the supervisor, unless the supervisor determines that it cannot be taken because of work demands. A maximum of one year's leave entitlement in the calendar year may be carried forward into the next year.Any leaves of absence without pay, for one calendar month or more will affect the calculation of employee's years of service.
Vacation time for twelve month classified employees is accrued as follows:
Vacation time for ten month employees is accrued as follows:
Full time twelve month AFT Professional Staff and Project Specialists are credited with 22 vacation leave days per calendar year, and ten month employees are credited with 18 vacation leave days per calendar year. Employees may carry forward to the next calendar year up to one year's allotment of vacation days.
Full time12 month Higher Ed Managers and Confidential Employees are credited with 22 vacation leave days per fiscal year, and ten month employees are credited with 18 vacation leave days per fiscal year. Employees may carry forward to the next fiscal year up to one year's allotment of vacation days.
Faculty do not receive vacation leave.
During the first year of employment, classified employees earn a half day of administrative leave for each full calendar month of employment up to a maximum of three days for the remainder of the calendar year and one sick and vacation day per month. In January of each year thereafter, classified employees are advanced the allotted vacation, administrative and sick leave. Vacation allotment corresponds to an employee's years of service. Leave time is allotted at the beginning of the year on the assumption that the employee will remain in pay status throughout the year. If the employee resigns prior to the end of the year, leave time is prorated. Any sick or vacation time used but not earned will be deducted from the final paycheck. Use of administrative and vacation leave must be requested by the employee and approved in advance by the supervisor.
Administrative leave may be used for:
Administrative leave must be used in the calendar year in which it is granted and cannot be carried into the next calendar year.
Employees shall be granted leave with pay for the time required to attend jury duty that is scheduled during work hours. Time required for jury duty includes actual time spent in commuting.
Employees who are required to attend jury duty during the work shift immediately preceding or following his or her scheduled work shift wholly within the same day shall be excused from the scheduled work shift. If the employee's scheduled work shift extends from one day to the next and does not immediately precede or follow the period during which an employee must attend jury duty, the employee shall choose and be granted leave from his or her work shift that is scheduled either before or after jury duty.
Employees must submit proof that they have served as a juror and code their timesheet accordingly. Documentation should be forwarded to the timekeeper in the Payroll and Benefits Office prior to the end of the pay period. Please call the Payroll and Benefits Office at extension 2885 if you have any questions.
If you meet the eligibility criteria, you may be entitled to a payout of earned time at Separation or Retirement. The following table is for informational purposes only and is not a guarantee of benefits. You should consult the applicable policies and/or your Union Contract for further information regarding eligibility and entitlements.
Union (if applicable)
Sick (Supplemental Compensation on Retirement/SCOR)
up to $15k*
Paid Leave Bank (PLB)
earned in 2010
earned in 2020
American Federation of Teachers (AFT)
Faculty Librarians and Non-Teaching Professionals (NTP's)
Communication Workers of America (CWA)
Full and part time
Higher Education Managers (HEM)
International Federation of Professional and Technical Engineers (IFPTE)
Policemen's Benevolent Association (PBA)
* Sick Leave Payout is payable at Retirement only
* * ADL must be used by the end of the Calendar Year for eligible employees
William Paterson University
300 Pompton Road
Wayne, New Jersey 07470